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 Home Buying Assignments Campus Wide Contracts Directions/Parking Doing Business with UMB FAQ Forms Purchasing Procedure Guide Search Our Site Staff Directory Travel "What's New" Capital Projects Procurement Services Saratoga Street Garage and Offices 220 Arch Street, Office Level 2 Baltimore, MD 21201- 1531 Tel: (410) 706-7880 Fax: (410) 706-8577 |
Surplus Property Q&A
Surplus Property is property that is no longer needed or utilized and is owned by the University of Maryland, Baltimore. This web-page is intended to assist departments with the proper procedures when disposing of Capital Asset Surplus Property. Capital Asset Property does not normally include items such as: desks, tables, file cabinets or office furniture in general, unless the item has a capital asset tag attached. Surplus property does not include buildings, land or any improvements to land. If you are not certain if an item is a capital asset, please contact the Surplus Property Officer, Larry Butler at ext. 6-6619 for additional instructions. Objectives are to streamline the process of the disposal of surplus property and to avoid the cost of unnecessary purchases and storage. To maintain a speedy and cost effective method for the removal of surplus property from the owning department's premises. To ensure the proper disposal of equipment and the controls to do so are dependable and accountable. The owning department will need to complete an Excess Property Declaration Form (EPDF) and forward it to the Surplus Property Officer, Larry Butler, Howard Hall Room #021. The (EPDF) form can be viewed and printed here (Adobe Acrobat Format). Surplus property that is determined to be scrap will be removed by the Department of General Services and disposed of in an environmentally safe manner. The owning department will be contacted by the Department of General Services within five business days after receipt of the signed EPDF to schedule a pickup. An EPDF not possessing the appropriate authorized signatures will be returned to the owning department. Items listed on the EPDF cannot be removed until authorized signatures are provided. Due to environmental regulations, departments are not permitted to dispose of any property unless authorized by the Surplus Property Officer. The Surplus Property Office has a minimal amount of storage space available. The storage space will be used for items that have the potential of being transferred to other University departments, sold or donated. The Surplus Property Office will provide storage for this type of equipment on a case by case basis and only when sufficient storage space is available. Surplus Property may be transferred to other University departments. The transfer of surplus equipment that is sensitive or a capital asset will require the owning department to prepare and submit a Capital Asset Change or Transfer Form (CACTF). Completed (CACTF) must be forwarded to the Financial Services Quality Assurance Department. Saratoga Street Garage, Room 02-131. The CACTF can be viewed and printed here. 
Donations are made to qualified non-profit organizations. Requests for donations will be considered on a case by case basis. Surplus property that is not transferred or sold will be available for donation. All enquiring non-profit organizations must submit a written request for consideration on the organization's letterhead. The request must be sent to the University of Maryland, Baltimore Surplus Property Office, Attn: Larry Butler, 660 West Redwood St. Room #021, Baltimore Maryland 21201. When property becomes available, the Surplus Property Officer will contact the requesting organizations in the order and date the request was received. Prior to receiving donations from the University, the non-profit organization must complete a University Certification Statement. When capital asset equipment is transferred, sold, donated or scrapped the, owning department must complete a Capital Assets Deletion Form (CADF) or Capital Assets Change or Transfer Form (CACTF) and forward to: Financial Services Quality Assurance Department. Saratoga Street Garage, Room 02-131.
When appropriate and available, the University of Maryland, Baltimore will offer property for sale using the Procurement Services eBid Board: http://www.procurement.umaryland.edu/ebid/ebid.cfm. The University may also list available property on eBay. Individuals that are interested in bidding on property that is for sale on EBay, must register with EBay as a buyer and bid accordingly. Please Note: All property is sold as is. Bidders are cautioned to review the terms and conditions for purchasing University property for sale on EBay. To view available property, click on the following link: http://hub.EBay.com/community and enter the University’s User ID: UMBSURPLUS Outstanding customer service is our goal and commitment to the University and Community. The Surplus Property Officer, Larry Butler, is available to help you to understand the entire process. The Surplus Property Office is dedicated to achieving the most efficient and cost effective method of disposal for surplus property. The opportunity to assist you with completing the necessary forms is very much appreciated and welcomed. Larry Butler may be reached at (410) 706-6619 or e-mail. Thank you for your cooperation and dedication in helping us help you. |
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