Mail Classification and Standards
OVERSIZE/UNDERWEIGHT
MAIL
First Class Mail weighing one ounce or less is nonstandard
if it exceeds any of the following size limits:
-
11 ½ inches in length, or
-
6 ½ inches in height, or
-
¼ inches in thickness, or
its aspect ratio (length divided by height) does not fall between
1 to 1.3 and 1 to 2.5 inclusive.
There is an additional charge on each piece of mail that is found
to be nonstandard. In addition, pieces which are less than:
- 3 ½ inches in height, or
- 5 inches in length, or
- .007 of an inch in thickness (thickness of a postcard)
are otherwise nonmailable by U.S. Postal Service standards and
are subject to return.
FIRST CLASS
Any mailable matter may be mailed as First Class Mail. The following
materials are considered First Class matter and must carry postage
at First Class or Priority Mail Rates:
- Matter wholly or partially handwritten or typewritten (including
identical copies prepared by automatic typewriter), originals
or carbons, invoices (except when they accompany the matter to
which they relate), post cards.
- Matter sealed and closed against postal inspection.
- Bills and statements of account.
- Price lists.
- Any business reply mail.
- Checks, cancelled or not cancelled.
PRIORITY MAIL
Priority Mail is First Class Mail, but stipulates 2 or 3 day service.
The maximum weight is 70 pounds and the maximum size is 108 inches
in length and girth combined.
STANDARD MAIL (A)
The following is considered Third Class Matter:
- Circulars Catalogs
- Booklets Newspapers
- Merchandise Product Samples
- Photographs Printed Matter
Each piece of Standard (A) Mail must be less than 16 ounces. Anything
heavier must be mailed as Standard (B) Mail or First Class Priority
Mail.
STANDARD MAIL (B)
The following is considered Fourth Class Matter:
- Packages or Parcels Sound Recordings
- Library Materials Merchandise
- Books Films
- Bound Printed Matter
Each piece of Standard (B) Mail must not exceed 70 pounds in weight
and maximum size of 108 inches in length and girth combined.
PERSONAL MAIL
The University campus mail system is exclusively for University
business. This means you may not receive incoming mail of a personal
nature at work, nor may inter-campus mail be used for anything
other than University business.
Mail services does not inspect each piece of mail to determine
whether it is business related. However, we do make this determination
for parcels. Incoming personal shipments are handled as follows:
Mail services will notify the addressee that a personal package
has been received. The addressee must pick up their package within
48 hours after notification. Due to security concerns, the mail
center cannot be responsible for lost or missing personal mail.
If the package is not picked up within 48 hours, the package
will be returned to sender. The addressee can pick up their shipment
from the Mail Center at 660 West Redwood Street. Howard Hall,
Room 021.
Note: this policy only applies to materials sent through the U.S.
Postal Service and delivered by UMB Mail Services.
INTER-OFFICE PRIORITY MAILINGS
UMB Campus Mail Services offers a priority mailing
service to the UMB campus. Employees must use the Priority mail
form
07.02008. The form can be ordered from Ridge Printing Corporation.
The service is provided to ensure delivery to an individual
or their mail contact personnel by obtaining a signature
for delivery confirmation. Mail services will return a copy
of the priority form to the sender after delivery. Mail services
will only deliver to individuals who are currently in the
UMB mail route system. If the addressee is not in the UMB
mail route system or if the mail piece is refused, we will
return the mail piece to the sender. If you have any questions
concerning an employee’s eligibility for delivery,
please call the Mail Center at 6-6709. A maximum of five
priority mail pieces may be sent from one department daily.
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